How to start planning your Wedding...


Planning your wedding should be one of the most exciting times of your life, but let’s be honest—it can also be a little overwhelming. From setting a budget to picking the perfect venue, hiring vendors, and making sure everything runs smoothly, there’s a lot to think about. But don’t worry—I’ve got you covered.


This guide will walk you through how to plan the perfect wedding in a practical, stress-free way. Whether you're dreaming of a big, glamorous affair or an intimate, stylish celebration, these actionable tips will help you stay organized and enjoy the process.


1. Start with the Basics


Set Your Wedding Budget (And Stick to It!)


Your wedding budget dictates everything—venue, vendors, guest list, and even the small details. Here’s how to get started:


  • Decide how much you and your partner can afford.
  • Check if family members will contribute.
  • Use a budget tracker or spreadsheet to keep things in check.
  • Prioritize spending on things that matter most to you.
  • Account for hidden costs, like gratuities, taxes, and last-minute additions.
  • Keep a contingency fund (at least 10-15%) for unexpected expenses.


Decide on Your Wedding Priorities


Every couple is different, and so is every wedding. Before diving into the details, sit down with your partner and decide what’s most important to you. Do you want:


  • An epic location?
  • Stunning wedding photo & film?
  • A live band or DJ?
  • A specific theme or style?
  • A luxury honeymoon?


Once you know your must-haves, it’ll be easier to allocate your budget and make decisions.


Pick a Wedding Date and Venue


Venues book up fast, especially in peak wedding seasons. Keep these factors in mind:


  • Availability: Book your venue 12-18 months in advance if possible.
  • Season: A summer wedding might be dreamy, but an off-season date can be more budget-friendly.
  • Guest Count: Your venue should comfortably accommodate your guest list.
  • Location: Consider travel, accommodation, and accessibility for guests.
  • Backup Plan: If planning an outdoor wedding, ensure there’s a solid backup option in case of bad weather.


A stylist sprays hairspray on a bride wearing a white robe during a beauty preparation session.
A strapless white wedding dress with a sweetheart neckline hangs on a padded hanger beneath a skylight window.
A bride in an elegant off-shoulder white gown stands in a dark hallway illuminated by natural light from a skylight above.

2. Organising the Essentials


Book Your Wedding Suppliers Early


Some suppliers get booked a year or more in advance, so prioritize securing the following:


  • Photographer & Videographer – Photography & Film that take you right back to how your Wedding day look and felt are priceless investments and are all you have left to remember your incredible Wedding day
  • Caterer – Choose a menu that suits your style, taste and guests’ dietary needs for maximum guest satisfaction.
  • Florist – Florals can really play a big part in the way your day looks and feels and can anchor your colour schemes and styling.
  • Entertainment – The right entertainment can really elevate your Wedding day for the enjoyment of you and your guests - and it's not just about the evening. Day time entertainment in the form of bands, singers, string quartets, magicians, garden games and evening secret singing waiters always goes down an absolute storm with guests and makes for great memories for everyone.
  • Hair & Makeup – Artists and styles can vary, look in advance for Hair & Make Up suppliers that can create the look and style that you're dreaming of on your day.
  • Wedding Planner (optional) – A full-service planner or day-of coordinator can make things much easier. Many venues provide these but also engage with external co-ordinators and planners
  • Officiant – Book someone who aligns with your values and ceremony vision.
  • Decor & Rentals – Think about lighting, table settings, stationery, signage and furniture rentals if needed.


You can find my favourite Wedding Suppliers in this article that I wrote just for you! Recommended Wedding Suppliers in Somerset



Plan Your Guest List & Invitations


  • Finalise your guest count early.
  • Send save-the-dates 6-12 months in advance.
  • Mail invitations 3-6 months before the wedding.
  • Consider a wedding website for RSVPs and details.
  • Create a spreadsheet to track RSVPs, meal choices, and seating preferences.
  • Set a clear RSVP deadline to finalise numbers for caterers and seating.



Sort Out the Legal Side


Marriage paperwork is the not-so-glamorous part of wedding planning, but it's crucial:

  • Research local marriage license requirements.
  • Plan any name changes or legal document updates.
  • Make copies of all important documents.
  • Consider prenuptial agreements if necessary.



White outdoor wedding tent setup with wooden chairs on a manicured lawn surrounded by tall trees in a garden setting.
A delicate wedding bouquet with white roses and eucalyptus leaves rests on a rustic wooden surface in moody lighting.
Emotional groomsmen in black tuxedos wipe away tears during an outdoor wedding ceremony on a sunny day.

3. Fine-Tuning the Details


Find the Perfect Wedding Attire


  • Start shopping for your wedding dress or suit at least 6-9 months before the big day.
  • Schedule multiple fittings to get the perfect fit.
  • Coordinate bridesmaid and groomsmen outfits early.
  • Choose comfortable shoes—you’ll be on your feet all day!
  • Don’t forget accessories like veils, jewelry, cufflinks, and pocket squares.
  • If wearing new shoes, break them in before the wedding.



Plan the Ceremony & Reception


  • Choose your officiant and finalize the ceremony structure.
  • Pick readings, vows, and music.
  • Plan the reception timeline (first dance, speeches, cake cutting, etc.).
  • Coordinate vendor arrival and setup times.
  • Design seating arrangements for guest comfort.
  • Set up a timeline for meal service and entertainment.



Organise Seating & RSVPs


  • Track RSVPs as they come in.
  • Use a seating chart tool to arrange tables efficiently.
  • Consider guests’ comfort—elderly guests and families with kids might need special seating.
  • Confirm final headcount with the caterer.
  • Have extra seating available for unexpected guests.


Wedding celebration with confetti shower under a white tent as couple walks through cheering guests on outdoor lawn.
A couple shares an intimate dance together in black and white lighting at what appears to be a wedding reception.
Dancing couple embraces during wedding reception as guests watch and celebrate in the background.

4. The Final Countdown


Pre-Wedding Events


Plan your engagement party (optional but fun!).

  • Schedule your bachelor/bachelorette parties.
  • Organize a rehearsal dinner a night or two before the big day.
  • Have a fun, stress-free pre-wedding photoshoot.



Confirm Suppliers & Payments


  • Check in with all vendors 1-2 weeks before the wedding.
  • Confirm arrival times and final details.
  • Prepare tips and final payments.
  • Assign a trusted person to handle vendor payments and last-minute details.



Create an Emergency Kit


Things don’t always go as planned, so have a kit with:

  • Safety pins & sewing kit
  • Blotting papers & makeup essentials
  • Stain remover
  • Pain relievers
  • Band-aids
  • Snacks and water
  • Contact list for all vendors


A couple in wedding attire walks together on a green lawn, with the bride's elegant white dress trailing behind them.
A couple shares an intimate embrace at their wedding, with the bride in white and groom in black against a moody outdoor setting.
A couple in wedding attire walks together and shares a happy moment on a lush green lawn.

5. Wedding Day & Beyond


Enjoy Your Wedding Day!


  • Stay present and soak up every moment.
  • Make time for just the two of you to reflect on the day.
  • Don’t forget to eat and hydrate!
  • Trust your wedding team—don’t micromanage.


After the Wedding


  • Send out thank-you notes within 1-2 months.
  • Preserve your dress or suit.
  • Sort out name changes (if applicable).
  • Get your wedding photos and videos!
  • Leave vendor reviews and testimonials.
  • Plan a fun post-wedding celebration with close family and friends.


FAQs About Wedding Photography


Why is Wedding photography such a crucial investment?

Your wedding day is a once-in-a-lifetime event, and the photos captured will serve as timeless memories for years to come. Professional wedding photography ensures:

  • High-quality, artistic documentation of your special day.
  • Stunning, well-composed images that capture emotion and beauty.
  • Expert use of lighting, composition, and storytelling.
  • Reliable, stress-free experience with an experienced photographer.


What is my Photography style?

I specialize in cool, stylish documentary-style photography with a touch of editorial flair, capturing natural and authentic moments while making sure you look your absolute best.


How far in advance should we book Jon Warr Photography?

I recommend booking at least 12 months in advance, especially if you’re getting married during peak wedding season.


Do you offer wedding videography services?

Yes! My team provides wedding photography and film for a complete storytelling experience, ensuring every moment is beautifully captured and retold.

Do you offer engagement shoots?

Absolutely! Engagement shoots are a great way to get comfortable in front of the camera and create stunning images before the big day.


How do we book Jon Warr Photography?

Contact me through my website or social media to check availability, discuss your vision, and secure your wedding date!

Final Thoughts


Planning your wedding might feel like a massive task, but breaking it down into manageable steps makes it much easier. Focus on what truly matters to you, stay organized, and most importantly—enjoy the journey!

Looking for an experienced wedding photographer to capture your big day? Let’s chat! I’d love to help document your love story in a stylish and authentic way.